Grant consents and revocations digitally with an app - quickly, securely, and in compliance with data protection regulations
myConsent
Issue and view consents digitally with the help of the myConsent app
CONSENT MANAGEMENT. SIMPLE. DIGITAL.
Exclusive solution on the market
To date, there is no comparable tool on the market that fulfills the data protection requirements for Teams recordings in a single user-friendly application!
Protection of anonymity
All feedback is pseudonymized. It is not possible for users to draw conclusions at any time, neither for meeting organizers nor for participants.
The meeting may not be recorded after the first rejection. No selection corresponds to a rejection.
Intuitive use
The myConsent app was developed with a focus on user-friendliness.
The user interface enables every participant to document their approval or rejection quickly and easily. Feedback can be viewed immediately in the app by participants and meeting organizers.
Overview for meeting organizers
The app always starts with today’s date. This enables meeting organizers to check the feedback before the respective date.
If one or more participants reject a meeting, this meeting is marked.
Access from anywhere and at any time
Whether in the office, working from home or on the go – approvals and rejections can be issued and feedback can be checked from anywhere.
Accessible from any decive.
Thanks to its seamless integration into Teams, the myConsent app is easily accessible from any end device, whether smartphone or laptop.
FAQ - Why do I need the myConsent app?
ANSWERS TO YOUR QUESTIONS.
Why can I suddenly only conduct Teams recordings in the company with consent?
Since the GDPR came into force in 2018, participants in meetings or conversations must give their consent to the recording of images and sound. This consent is required because recording in a Teams meeting is considered an invasion of privacy. Such recordings cannot be made without the voluntary, informed and verifiable consent of the participants. Violations, whether during customer calls or internal meetings, can be subject to fines.
One example of this is a fine of 400,000 euros 400,000 euros fine against manufacturing industry | 01.02.2020 | GDPR fines database (dsgvo-portal.de) for unauthorized recordings of customer calls.
Teams as a service in particular is a recurring focus of the supervisory authorities and is also scrutinized heavily during potential inspections.
What are the risks of not using a consent solution?
- First of all, there is a clear violation of GDPR Art. 6 para. 1 lit. a):
„Processing of personal data without obtaining consent or recording a Teams session without consent.“- This can lead to fines of up to €20 million or, in the case of companies, up to 4% of annual global turnover.
- This can lead to fines of up to €20 million or, in the case of companies, up to 4% of annual global turnover.
- However, another criminal offense is often forgotten. According to § 201 StGB, the violation of „confidentiality of the word“ is punishable. This means that any recording without consent is, strictly speaking, a criminal offense.
- This can be punished with a prison sentence of up to three years or a fine.
- This can be punished with a prison sentence of up to three years or a fine.
- A third risk exists with regard to the frequently planned introduction of Copilot M365. The consensus under data protection law is that consent to the use of Copilot M365 must be obtained as part of a PoC and in particular for the full launch, as the AI only works with the transcription feature and this in turn constitutes an infringement of personal rights.
There is already a solution from Microsoft. Is this solution not sufficient?
No. A legal review could show that the implemented solution mitigates the criminal offense under Section 201 of the German Criminal Code. However, it is certain that this solution does not collect GDPR-compliant consent, which means that there is still a risk of fines under the GDPR.
The consent given via Microsoft would probably not stand up in court, as it does not meet the conditions of consent under GDPR Art. 7:
- Consent is documented and can be retraced at any time
- Consent can be withdrawn at any time
- It is „informed“, i.e. the information required by the GDPR is provided
- It is voluntary in the context of the meeting
Meeting participants retain their privacy at all times
PARTICIPANTS HAVE THE CHOICE.
Participants are free to decide whether or not they agree to the recording without having to fear any consequences.
Individual feedback is forwarded pseudonymously and can only be viewed in the event of a request for information. From the first objection, both participants and meeting organizers receive negative feedback directly to the recording of this specific meeting in the myConsent app.
Feature Roadmap
Further development. Always up to date.
myConsent is constantly being further developed in order to always comply with current legal requirements.
1. Details of participants
To make it easier for meeting organizers to compare the number of consents and the number of participants, it is made clear whether participants are required or optional.
2. Creation of an admin area
Administrators are given the opportunity to adapt the app to their own company environment in the best possible way.
3. Due-Diligence-Button
Integration of a due diligence button for meeting organizers.
This allows them to document that they have compared the number of approvals with the actual number of participants.
4. Inclusive view (red-green weakness)
The app uses intuitive colors such as red. However, these can be unfavorable for people with a red-green weakness.
Therefore, an inclusive view will be offered in the app settings.
5. Involvement of external participants
The data protection-compliant integration and mapping of feedback from external participants outside the organization will be implemented in a future release.
6. Double protection
In addition to organizational security, technical security is also planned:
The activation of the Teams recording function is dependent on the consents received. This ensures that the recording function can only be activated after a necessary and pre-defined amount of consents has been obtained.
Individual customization/services.
Integration
Licenses
Support
Customizing
Want to find out more about myConsent?
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